Policies and Procedures Manual (PPM): 6. Disciplinary Code of Conduct

6. Disciplinary Code of Conduct

NATURE OF OFFENCE OR DEVIATION	DISCIPLINARY ACTION & FREQUENCY OF OFFENCE
NATURE OF OFFENCE OR DEVIATION	1^ST	2^ND	3^RD	4^TH
1. The employee shall obey all reasonable job instructions given in the course of his/her employment and shall fulfill the obligations of his/her contract and shall obey the rules and regulations of the company
1.1 Unpunctuality and related · Reporting late for duty · Leaving work early	WW WW	FWW FWW	D D
1.2 Absent without leave	FWW	D
1.3 Absence without permission or failing to inform the company of absence for a period of three days or more will be deemed abscondment and will be treated as a breach of contract – contractual termination with immediate effect	SD
1.4 Poor quality and/or quantity work and/or not working to required standards · Serious · Minor	FWW WW	D FWW	D
1.5 Refusal to work / withholding of labour	SD
1.6 Gross insubordination/ insubordination, serious disrespect/ disrespect, gross impudence/ impudence, or gross insolence/ insolence · Serious · Minor	SD FWW	D
1.7 Failure or refusal to carry out a reasonable and lawful instruction · Serious · Minor	SD FWW	D
1.8 Failure to observe company rules and regulations and failure to observe standing orders and procedures · Serious · Minor	SD FWW	D
1.9 Breach of employees’ duty of good faith to the company and/or related to Code of Good Practice (attached as Annexure A)	D
1.10 Behavior which could lead to dissention in the workplace and/or to the employment relationship being rendered intolerable	FWW	D
1.11 Breach of electronic and internet and other communications policy (where appropriate sanction to be guided by Client code)	FWW	D
1.12 Failure to observe security and safety regulations (where appropriate sanction to be guided by Client code)	D
1.13 Causing injury or damage due to contravention of safety rules and/or unsafe practices · Serious · Minor	D FWW	D
1.14 Failure to wear protective clothing or equipment where stipulated (where appropriate sanction to be guided by Client code)	FWW	D
1.15 Unauthorised possession of dangerous weapons or entry therewith	D
1.16 Neglect or failure to report safety threat or incident	FWW	D
1.17 Discussion or disclosure of salary or earnings with another member of staff for non-administrative purposes	FWW	D
1.18 Unauthorised distribution or display of notices	VW	WW	FWW	D
1.19 Smoking in a “No Smoking” area	FWW	D
1.20 Being in an “out of bounds” area without authorisation or without good reason	FWW	D
2. The employee shall serve the Company honestly, efficiently, competently, diligently, faithfully, loyally, responsibly and at all times seek to promote the best interests of the Company as well as maintain the ethics, reputation, standing and good will of the Company. These standards shall also apply to the Clients, Customers, Candidates and employees of the Company.
2.1 Dishonesty during the course of work/employment	SD
2.2 Disloyalty during the course of work/employment	SD
2.3 Bribery and corruption	SD
2.4 Fraud and/or forgery – includes fraudulent timekeeping, supply of fraudulent sick notes	SD
2.5 Theft / unauthorised possession of Company and/or Client goods or property	SD
2.6 Receiving and keeping of remuneration not due or not earned	SD
2.7 Supplying false witness and or statements, or asking another to act as false witness or to supply false statements	D
2.8 Deliberately failing to disclose debt of any form at the time of application for employment if an inherent requirement	D
2.9 Being convicted of a criminal offence and failing to disclose at time of application for employment when a clear criminal check is an inherent requirement	D
2.10 Deliberately supplying incorrect or falsified information – includes false reporting on daily, weekly, monthly statistics	D
2.11 Ghost calling or dishonest reporting on client visits	D
2.12 Use of company/client infrastructure, systems, resources, material, time for personal gain	D
2.13 Divulgence of confidential Company and / or client information (where appropriate, sanction to be guided by client code)	SD
2.14 Competing with the company or the client	SD
2.15 Conduct which brings the company’s name into disrepute and/or is otherwise injurious to the company whether during and/or after business hours · Serious · Minor	SD D
2.16 Unsatisfactory work performance · Gross negligence · Neglect to conduct a task with the necessary care/attention	SD FWW	D
2.17 Abuse/misuse of sick leave	D
2.18 Sleeping whilst on duty/at work	D
2.19 Neglect / failure to report a work related incident or client instruction	FWW	D
2.20 Loafing or spending time purposelessly	WW	FWW	D
2.21 Waste of company/client time, material, infrastructure	D
2.22 Failure to accurately follow timekeeping instructions	V	WW	FWW	D
2.23 Reading magazines and/or newspapers during work hours	WW	FWW	D
2.24 Gambling and/or playing cards during work hours	WW	FWW	D
2.25 Surfing the Web, taking part in internet chat lines, playing computer games, receiving and sending personal email, spending time on personal telephone calls · Serious · Minor	FWW WW	D FWW	D
2.26 Industrial Sabotage / threats of industrial sabotage	D
2.27 Unprotected Industrial Action e.g. unprotected strikes, picketing, boycotts	D
2.28 Intimidation to participate in unprotected Industrial Action	D
2.29 Incitement to unprotected Industrial Action	FWW	D
3. The employee shall deal honestly with the Company’s and Client’s property and shall respect and look after same.
3.1 Willful or malicious damage to or sabotage of company/client materials, equipment, possessions or property	SD
3.2 Unathorised access to restricted areas or unauthorised tampering or manipulation of company/client materials, equipment, possessions, information or property · Serious · Minor	D FWW	D
3.3 Damage to company/client materials, equipment, possessions or property · Gross negligence · Negligence	D FWW	D
3.4 Wastage of materials and company supplies · Gross · Serious · Minor	D FWW V	D WW	FWW	D
3.5 Poor maintenance of company/client materials, equipment, possessions or property · Serious · Minor	D FWW	D
3.6 Driving company/client vehicle whilst under the influence of alcohol and/or drugs	SD
3.7 Reckless and/or negligent driving of company/client vehicle	D
3.8 Unauthorised use of a company/client vehicle	FWW	D
3.9 Unlawful possession of company/client property	SD
4. The employee shall seek further sound relations with fellow employees, subordinates, superiors of whatsoever race, gender, religion or politics. This shall furthermore include the treating of clients, customers, and candidates with respect and with patience and courtesy
4.1 Rudeness, insolence, impertinence towards, or neglect of, or insulting of clients, candidates, employees · Serious · Minor	D FWW	D
4.2 Use of abusive, obscene, derogatory, offensive, insulting language, signs/gestures · Serious · Minor	D FWW	D
4.3 Disrespect/insolence towards superiors · Serious · Minor	D FWW	D
4.4 Uncooperativeness towards superiors and/or fellow employees	WW	FWW	D
4.5 Sexual Harassment	SD
4.6 Victimisation	D
4.7 Intimidation and/or incitement to violence	D
4.8 Assault, threat of assault	D
4.9 Horseplay or fighting · Serious · Minor	D FWW	D
4.10 Being under the influence of alcohol and/or drugs and/or related substances during working hours	SD
4.11 Possession of alcohol and/or drugs and/or related substances on company or client premises	D
4.12 Committing unsanitary acts · Serious · Minor	D FWW	D
4.13 Any act or misconduct which directly impacts or infringes upon the constitutional rights to equality, individual rights and human dignity	SD
5. General
5.1 Any other reason recognised in law as being sufficient grounds for instant dismissal	D

Key:

SD	Summary Dismissal (termination without notice)
D	Dismissal (termination with notice)
FWW	Final Written Warning
WW	Written Warning
V	Verbal Warning

Resignation Notice:

0-6 months	1 week notice
6-12 months	2 week notice
12 +	4 week notice