6. Disciplinary Code of Conduct
| NATURE OF OFFENCE OR DEVIATION | SANCTION & FREQUENCY OF OFFENCE | |||
| 1st | 2nd | 3rd | 4th | |
| 1 Obey the rules & job instructions | ||||
| 1.1 Unpunctuality & related – Arriving late / Leaving early | Vx4 | Wx3 | FWWx2 | DH |
| 1.2 Absent without leave | FWW | DH | ||
| 1.3 Absence without permission or failing to inform the company of absence for a period of three days or more = deemed abscondment and breach of contract | DH | |||
| 1.4 Poor quality and/or quantity work and/or not working to required standards | WW/FWW | FWW/DH | DH | |
| 1.5 Refusal to work / withholding of labour | DH | |||
| 1.6 Gross insubordination/ insubordination, serious disrespect/ disrespect, gross impudence/ impudence, or gross insolence/ insolence | FWW/DH | DH | ||
| 1.7 Failure or refusal to carry out a reasonable and lawful instruction | FWW/DH | DH | ||
| 1.8 Failure to observe company rules and regulations and failure to observe standing orders and procedures | FWW/DH | DH | ||
| 1.9 Breach of duty of good faith to the company and/or related to Code of Good Practice (attached as Annexure A) | DH | |||
| 1.10 Behavior which could lead to dissention in the workplace and/or to the employment relationship being rendered intolerable | FWW | DH | ||
| 1.11 Breach of electronic and internet and other communications policy (where appropriate sanction to be guided by Client code) | FWW | DH | ||
| 1.12 Failure to observe security and safety regulations (where appropriate sanction to be guided by Client code) | DH | |||
| 1.13 Causing injury or damage due to contravention of safety rules and/or unsafe practices | FWW/DH | DH | ||
| 1.14 Failure to wear protective clothing or equipment where stipulated (where appropriate sanction to be guided by Client code) | FWW | DH | ||
| 1.15 Unauthorised possession of dangerous weapons or entry therewith | DH | |||
| 1.16 Neglect or failure to report safety threat or incident | FWW | DH | ||
| 1.17 Discussion or disclosure of salary or earnings with another member of staff for non-administrative purposes | FWW | DH | ||
| 1.18 Unauthorised distribution or display of notices | V | WW | FWW | DH |
| 1.19 Smoking in a `No Smoking` area | FWW | DH | ||
| 1.20 Being in an `out of bounds` area without authorisation or good reason | FWW | DH | ||
| 2 The employee shall serve the Company honestly, efficiently, competently, diligently, faithfully, loyally, responsibly and at all times seek to promote the best interests of the Company as well as maintain the ethics, reputation, standing and good will of the Company. These standards shall also apply to the Clients, Customers, Candidates and employees of the Company. | ||||
| 2.1 Dishonesty during the course of work/employment | DH | |||
| 2.2 Disloyalty during the course of work/employment | DH | |||
| 2.3 Bribery and corruption | DH | |||
| 2.4 Fraud and/or forgery, including fraudulent timekeeping, supply of fraudulent sick notes etc | DH | |||
| 2.5 Theft / unauthorised possession of Company and/or Client goods or property | DH | |||
| 2.6 Receiving and keeping of remuneration not due or not earned | DH | |||
| 2.7 Supplying false witness and or statements, or asking another to act as false witness or to supply false statements | DH | |||
| 2.8 Deliberately failing to disclose debt of any form at the time of application for employment if an inherent requirement | DH | |||
| 2.9 Being convicted of a criminal offence and failing to disclose at time of application for employment when a clear criminal check is an inherent requirement | DH | |||
| 2.10 Deliberately supplying incorrect or falsified information, including false reporting on daily, weekly, monthly statistics etc | DH | |||
| 2.11 Ghost calling or dishonest reporting on client visits | DH | |||
| 2.12 Use of company/client infrastructure, systems, resources, material, time for personal gain | DH | |||
| 2.13 Divulgence of confidential Company and/or Client information (where appropriate, sanction to be guided by client code) | DH | |||
| 2.14 Competing with the company or the client | DH | |||
| 2.15 Conduct which brings the company`s name into disrepute and/or is otherwise injurious to the company whether during and/or after business hours | DH | |||
| 2.16 Unsatisfactory work performance – Neglect to conduct a task with the necessary care/attention / Gross Negligence | FWW/DH | DH | ||
| 2.17 Abuse/misuse of sick leave | DH | |||
| 2.18 Sleeping whilst on duty/at work | DH | |||
| 2.19 Neglect / failure to report a work related incident or client instruction | FWW | DH | ||
| 2.20 Loafing or spending time non-productively | WW | FWW | DH | |
| 2.21 Waste of company/client time, material, infrastructure | FWW | DH | ||
| 2.22 Failure to accurately follow timekeeping instructions | V | WW | FWW | DH |
| 2.23 Reading magazines and/or newspapers during work hours | WW | FWW | DH | |
| 2.24 Gambling and/or playing cards during work hours | WW | FWW | DH | |
| 2.25 Surfing the Web, viewing or engaging in social media, playing games, spending time on personal calls or email | WW/FWW | FWW/DH | DH | |
| 2.26 Industrial Sabotage / threats of industrial sabotage | DH | |||
| 2.27 Unprotected Industrial Action e.g. unprotected strikes, picketing, boycotts | DH | |||
| 2.28 Intimidation to participate in unprotected Industrial Action | DH | |||
| 2.29 Incitement to unprotected Industrial Action | FWW | DH | ||
| 3 The employee shall deal honestly with the Company`s and Client`s property and shall respect and look after same. | ||||
| 3.1 Willful or malicious damage to or sabotage of company/client materials, equipment, possessions or property | DH | |||
| 3.2 Unathorised access to restricted areas or unauthorised tampering or manipulation of company/client materials, equipment, possessions, information or property | FWW/DH | DH | ||
| 3.3 Damage to company/client materials, equipment, possessions or property – NEGLIGENCE / GROSS NEGLIGENCE | FWW/DH | DH | ||
| 3.4 Wastage of materials and company supplies – MINOR / SERIOUS | FWW/DH | DH | ||
| 3.5 Poor maintenance of company/client materials, equipment, possessions or property | FWW/DH | DH | ||
| 3.6 Driving company/client vehicle whilst under the influence of alcohol and/or drugs | DH | |||
| 3.7 Reckless and/or negligent driving of company/client vehicle | DH | |||
| 3.8 Unauthorised use of a company/client vehicle | FWW | DH | ||
| 3.9 Unlawful possession of company/client property | DH | |||
| 4 The employee shall seek further sound relations with fellow employees, subordinates, superiors of whatsoever race, gender, religion or politics. This shall furthermore include the treating of clients, customers, and candidates with respect and with patience and courtesy | ||||
| 4.1 Rudeness, insolence, impertinence towards, or neglect of, or insulting of clients, candidates, employees | FWW/DH | DH | ||
| 4.2 Use of abusive, obscene, derogatory, offensive, insulting language, signs or gestures | FWW/DH | DH | ||
| 4.3 Disrespect/insolence towards superiors | FWW/DH | DH | ||
| 4.4 Uncooperativeness towards superiors and/or fellow employees | WW | FWW | DH | |
| 4.5 Sexual Harassment | DH | |||
| 4.6 Victimisation | DH | |||
| 4.7 Intimidation and/or incitement to violence | DH | |||
| 4.8 Assault, threat of assault | DH | |||
| 4.9 Horseplay or fighting | FWW/DH | DH | ||
| 4.10 Being under the influence of alcohol and/or drugs and/or related substances during working hours | DH | |||
| 4.11 Possession of alcohol and/or drugs and/or related substances on company or client premises | DH | |||
| 4.12 Committing unsanitary acts | FWW/DH | DH | ||
| 4.13 Any act or misconduct which directly impacts or infringes upon the constitutional rights to equality, individual rights and human dignity | DH | |||
| 5 General | ||||
| 5.1 Any other reason recognised in law as being sufficient grounds for instant dismissal | DH | |||
Key:
| V | Verbal Warning |
| WW | Written Warning |
| FWW | Final Written Warning |
| DH | Disciplinary Hearing |
| e.g.: Vx4 |
Where a number is indicated after a sanction, then that number of sanctions shall be issued before the next level sanction is issued |
| e.g.: FWW/DH |
Where more than one sanction is listed, the sanction that is issued will depend on the severity of the incident. |
Resignation Notice:
| 0-6 months | 1 week notice |
| 6-12 months | 2 week notice |
| 12 + | 4 week notice |